General Summary of the Position

The School Support and Events Coordinator provides critical administrative support to the Catholic Schools Office (CSO), ensuring smooth day-to-day operations. This role involves managing communications, coordinating events, organizing files and documents, and supporting the Superintendent and Associate Superintendent(s).

Essential Duties and Responsibilities of the Position

• Demonstrate a strong commitment to the mission and values of the Catholic Church and Catholic education.
• Serve as the first point of contact for the Catholic Schools Office by receiving and directing incoming calls, emails, mail, and in-person inquiries professionally and courteously.
• Collect, organize, track, file, and maintain forms, reports, and records required of the schools by the CSO.
• Maintain accurate internal office records and files, ensuring documents are properly organized, stored, and easily accessible to the CSO team and schools as appropriate.
• Schedule and coordinate CSO-sponsored events and meetings, including securing venues, coordinating agendas, ensuring necessary materials are present, and preparing hospitality for meetings. This includes the diocesan-wide spelling bee, religion bowl, etc.
• Manage event logistics, including vendor coordination, technology setup, and post-event follow-ups.
• Lend support to keeping the CSO Employee Portal site updated.
• Assist with data entry and reporting to support office initiatives.
• Provide administrative support for projects and initiatives led by the Superintendent and Associate Superintendent(s).
• Prepare, format, and distribute correspondence, reports, and presentations as needed.
• Other duties as assigned

Position Requirements

Knowledge, Skills and Abilities:

• Strong interpersonal skills; ability to build and maintain positive, collaborative relationships.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Google Workspace.
• Strong organizational and planning skills, including attention to detail.
• Ability to manage confidential information with discretion.
• Self-motivated and able to work independently while also collaborating as part of a team.
• Bilingual – fluent in Spanish and English

Education and Experience:

• Associate’s degree, bachelor’s degree preferred.
• 2+ years of experience in an administrative support role, preferably in an educational or nonprofit setting.

Special Requirements:

• Some schedule flexibility is necessary for early mornings, evenings and occasional weekends.
• Practicing Catholic with thorough knowledge and understanding of Catholic teachings preferred.

Physical Requirements Specific to the Job:

• This position requires some driving to event host sites and setting up meeting materials, equipment, and hospitality.

DO NOT REMOVE

This job description is not intended to be an exhaustive list of the duties and responsibilities of the position. The duties and responsibilities of the position may be changed at the sole discretion of the Diocese of Dallas – Pastoral Center.

The Diocese of Dallas – Pastoral Center reserves the right to modify this job description without notice to the employee. This job description is not a contract and does not alter the employee’s at-will employment status.