Essential Duties and Responsibilities of the Position

• Assists and supports clients to provide the most efficient, effective, timely, and quality service for our participating entities; ensuring best practices and internal controls such as segregation of duties are in place.
• Using Diocesan specified software (QuickBooks), performs accounts payable functions for multiple entities, including reviewing, coding, entering, and paying bills, reconciling vendor statements, researching billing discrepancies, and maintaining vendor relations.
• Using Diocesan specified 3rd party payroll processor (Exponent HR), prepares, processes, and reconciles payroll for multiple entities.
• Assists in coding entity deposits and entering same into QuickBooks.
• Assists in performing tuition and fee receivable functions if applicable.
• Assists in preparing cash flow projections as needed.
• Assists in preparing annual entity budgets and entering same into QuickBooks.
• Assists in analyzing and monitoring actual financial results and variances in relation to the budget.
• Assists as needed with month-end and year-end close procedures.
• Assists with retention of entity financial records.
• Assists with preparation for entity annual audit/reviews.
• Visits entities when necessary
• Works cooperatively with entity personnel including Pastors, Business Managers, Principals/Presidents.
• Ensures that all related Diocesan and Catholic Schools Office policies and procedures

Position Requirements

Knowledge, Skills and Abilities:

• Values, upholds, and supports the mission, goals, and objectives of the Church; works with integrity; demonstrates sound moral and ethical principles at work.
• Working knowledge of Generally Accepted Accounting Principles (GAAP), not-for-profit accounting, and internal controls, preferred.
• Working knowledge of all Federal and State regulations to which the entities must adhere, preferred.
• Proficient with Excel, Word, Outlook, and other Microsoft Office applications.
• Working knowledge of QuickBooks preferred.
• Working knowledge of tuition management systems such as FACTS Tuition Management, a plus.
• Able to troubleshoot basic computer software related issues when needed.
• Able to perform work with discretion and maintain confidentiality in all matters.
• Well organized and detailed oriented.
• Excellent oral and written communication skills.
• Able to work independently.
• Able to manage time well in a multi-task, deadline-oriented environment while working simultaneously with/for multiple entities.
• Able to maintain a good working relationship with co-workers and clients.
• Good math and calculation skills required as well as good knowledge of math functions in Excel.
• Able to read, comprehend, and write instructions, correspondence, and memos.

Education and Experience:

• Bachelor’s degree preferred.
• Minimum three to five years’ experience in accounts payable and payroll processing.
• Full-charge general ledger bookkeeping experience preferred.
• Experience working with multiple entities or locations, a plus.
• Bookkeeping experience in an academic/educational environment, a plus.

Special Requirements:

• Must have a reliable means of transportation, a valid Texas Driver’s License, and proof of personal automobile insurance.
• Must complete the Diocese of Dallas Safe Environment Training program, obtain a certificate, and renew the training annually as required.

Physical Requirements Specific to the Job:

• N/A